Service

Electronic invoices

Electronic invoices

With the introduction of electronic invoicing, ROTHENBERGER is supporting the European flagship initiative to make e-billing the main invoicing method by 2020. This will significantly benefit you, us and the environment:

  • Cost reduction through elimination of postage and paper
  • Faster, more transparent delivery
  • Significant time savings in processing
  • Legal conformity according to the 2011 Tax Simplification Act
  • Error reduction through automation
  • Enormous savings in energy and materials
  • High environmental sustainability
  • Active contribution to climate protection

You can get more information on the 2020 European flagship initiative on e-billing and the resulting federally sponsored projects here.

We are providing two ways for you to send electronic invoices to ROTHENBERGER. Decide on your own which one is right for you. Below you will find information to make your decision easier:

Invoicing alternatives

You can use the basic process of INEX e-mail, without any further technical preparations, to send your invoices to us electronically. No special registration is needed.

Please note that the process can only be used if your computer or software can generate PDF files. Unfortunately, scanned or digitized paper invoices cannot be processed.

Here is how it works:

  • E-mail the files created with your existing invoicing and PDF generation programs to rechnung@rothenberger.com.
  • If possible, add “Invoice ROTHENBERGER” to the subject line of your e-mail.
  • The invoice must contain all content relevant to the billing. The e-mail will be deleted after the invoice has been extracted.
  • Please be aware that appendices to the invoice will not be processed.

Your advantages:

  • You can start right away
  • No work or expense for setup and installation
  • Can be done from any computer — the Windows operating system is not needed

INEX eDoc Connect allows you to print an electronic invoice as a PDF file and send it automatically to ROTHENBERGER. No need to create a separate e-mail to send the invoice! The process also uses encryption when sending. Existing PDF files can also be sent — import of PDF files is included. An integrated journal allows you to monitor all invoices sent. Please be aware that appendices to the invoice will not be processed.

Download the software:

  • Install the software
  • Enter a user name and password
  • Select “INEX” as the printer, instead of a paper printer

Your advantages:

  • No license or cost
  • Simple installation
  • Included system for PDF generation
  • Sends invoice automatically
  • Encryption for high security
  • Proof of dispatch through journal function
  • Previously sent documents accessible at any time
  • Always upgradeable through integrated remote update system

General requirements

For all operating systems:

  • The latest service pack is required.

  • The latest patches and security updates should be installed.

  • The virus scanner and internet security software or personal firewall must allow communication over Port 80 http or Port 443 https. If necessary, create the corresponding rule in these programs.

Note:

  • “Microsoft”, “Microsoft Windows” and “Internet Explorer” are registered trademarks of Microsoft Corporation.

  • “PDF” and “Adobe” are registered trademarks of Adobe Systems Software Ireland Limited.